Tally/Rec
For inventory businesses

AI-powered procure-to-pay.

Connect systems, inboxes, and messy spreadsheets. TallyRec turns disparate unstructured evidence into matched, reconciled data and journal-ready accounting.

Get startedSee how matching works

Implement in hours, not days. Start with the inboxes and tools you already have — email, CSVs, QuickBooks, Shopify, Amazon, 3PL reports.

INGEST RUN · 07-31 08:14 · 6 SOURCESCOMPLETE
2,301Rows understood
28Invoices auto-cleared
6Exceptions routed

WHAT THE SYSTEM RESOLVED

Supplier “Northline Fab. LLC” matched to Northline Fabrication97% MATCH
Units normalized: 120 cartons → 1,440 eachesNORMALIZED
Item aliases NL-2244 / NL2244-B folded into one SKUALIASED
SHP-8907 arrived with no PO — 3 candidates rankedPROPOSED
Duty invoice missing on SHP-8830 landed costEXCEPTION
NEEDS YOU · INV-20481 · PO-4471 · DELTA $2,592.00Unit price +1.4% over PO-4471. Request a credit memo, or waive inside buyer tolerance.

Quick to set up. Save hundreds of hours each month.

EACH MODULE UNLOCKS AS IT IS READY · NO HARD GO-LIVE
STEP 01Connect or ingestQuickBooks, Shopify, Amazon, emailed PDFs, CSVs, 3PL reports — we organize it.
STEP 02AI maps the fieldsColumns, units, identifiers, and supplier terms are mapped and proposed for approval.
STEP 03Review exceptions onlyMatched evidence clears itself. What’s left arrives with an owner and a next action.
STEP 04Unlock as you goEach module goes live when its data is ready. No single hard cutover.
THE PROBLEM

Inventory truth is scattered across supplier files, marketplaces, 3PLs, freight emails, accounting, and spreadsheets. TallyRec brings the evidence together.

THE MODEL

Every source ID stays intact. TallyRec creates one matched operating model without forcing teams to re-key data.

01 / INGESTION & MATCHING

Bring the sources you already have.

TallyRec learns your supplier names, item IDs, units, aliases, brands, PO formats, and invoice patterns — then uses that memory every time new evidence arrives.

Supplier aliases, legal names, and remit-to variants collapse into one record
Units and pack sizes normalize — cartons, cases, and eaches reconcile to one basis
PO and invoice number formats are recognized per supplier, typos included
Approved corrections become memory: the same file next month lands clean
If your current tool or partner can email a file, TallyRec can use it

Confidence stays visible. Ambiguous or destructive changes wait for approval.

LIVE INGEST · 6 SOURCES CONNECTEDMATCHING
MATCHED OUTPUT
POPO AAR-43 — 1,440 eaches @ $6.85, Northline FabricationPARSED
INVOICEInvoice 324 — $9,864 matched to PO AAR-43MATCHED
SHIPMENTSHP-8830 — 120 cartons, Ningbo → LGB, $4,180 freightIN TRANSIT
RECEIPT1,440 eaches received = 1,440 orderedQTY OK
PAYMENT$9,864 paid on INV-324 — net 30, clearedSETTLED
Source file, parser version, and approver retained on every valueRE-RUNS ON NEW EVIDENCE
02 / RECONCILIATION WORKSPACE

Automation handles the match. Your team handles the exceptions.

TallyRec auto-matches what it can and routes only exceptions: price, quantity, supplier, item, freight, tax, landed cost, and accounting variances.

  • MATCHED
  • MATCHED WITHIN TOLERANCE
  • PARTIALLY MATCHED
  • MISSING EVIDENCE
  • EXCEPTION — OWNER ASSIGNED
MATCH QUEUE · 34 OPEN · $412,806.15 EXPOSEDEVIDENCE FRESH · 4 MIN AGO
InvoiceSupplierAmountMatched toExposureState
INV-20481Northline Fabrication186,912.00PO-4471 · GRN-88302,592.00PRICE VAR +1.4%
INV-20479Kessler Freight Systems12,806.40SHP-8830—MATCHED
INV-20476Grantham Industrial3,940.00PO-446039.40IN TOLERANCE
INV-20477Halvorsen Mill Supply14,880.00PO-4463 · GRN-88271,860.00SHORT SHIP −150 U
INV-20472Aldridge Packaging Co.27,115.75PO-4455 · no GRN27,115.75MISSING RECEIPT
INV-20468Vale Metals Trading96,400.00PO-4451 (2 of 3)31,200.00PARTIAL
INV-20463Cormac Tool & Die8,275.20PO-4447 · GRN-8811—MATCHED
EVERY COMPARED VALUE SHOWS SOURCE · RULE · TOLERANCE · CONFIDENCE · FRESHNESSRE-RUNS WHEN NEW EVIDENCE ARRIVES
03 / LANDED COST & INVENTORY

Know what inventory costs before margin surprises you.

Freight, duty, tariffs, inspection, and storage attach to the POs, receipts, shipments, and units they belong to — with provenance and an as-of date on every number.

AVG ON-HAND COST
$10.96 / u
CURRENT LANDED COST
$11.73 / u
AS OF
2026-07-31 · rolling
LANDED-COST ALLOCATION / SHP-8830 · 1,440 uBY WEIGHT
ChargeSourceAmountState
Ocean freightKESSLER12,806.40ALLOCATED
Customs duty 4.2%BROKER1,940.00ESTIMATED
InspectionMANUAL2,150.00ALLOCATED
ACCRUED — INVOICE PENDING$1,940.00 · duty invoice not yet received
CAPITALIZED TO INVENTORY$16,896.40 → $11.73 / u
INVENTORY BY LOCATION & SOURCESUBLEDGER AGREES
LocationQtyValueFreshness
Owned — Reno DC14,208$204,168.96API · 6 MIN
Amazon FBA + AWD9,742$139,992.54API · 22 MIN
3PL — Ryder Atlanta11,524$165,599.88FILE · 1 DAY
Inbound — in transit1,440$16,896.40SHP-8830
TOTAL RECONCILED36,914$526,657.78ALL SOURCES
04 / INVENTORY SYSTEM

BYO inventory management system, or use ours.

Tally/Rec is flexible to mirror your current IMS, or become your new one. One integrated record built from every source you already have — visibility from payment to warehouse, BOM to finished goods.

ONE RECORDOwned, FBA, 3PL, and in-transit stock roll into a single on-hand number.
PAYMENT TO WAREHOUSEEvery unit traces back to its PO, receipt, invoice, and payment.
BOM TO FINISHED GOODSComponents, assemblies, and finished units stay linked through production.
OR KEEP YOURSAlready have a system? TallyRec reconciles against it instead of replacing it.
05 / ACCOUNTING CONTROL

Keep operations and the general ledger telling the same story.

Map your inventory, clearing, accrual, COGS, and variance accounts once. Operational state changes then move dollars between the right accounts as a balanced journal plan you preview before it posts.

ACCOUNTING HEALTH · JULY 2026
Subledger to GL
agrees · $0.00
Accrued receipts open
$27,115.75
Unposted journal plans
2 awaiting review
JOURNAL PREVIEW / GOODS RECEIPT SHP-8830BALANCED
AcctNameDebitCredit
1310Inventory — owned warehouse205,012.80—
1320Inventory — in transit—184,320.00
1350Landed cost clearing—18,752.80
2150Accrued receipts—1,940.00
TOTALS205,012.80205,012.80
06 / SOURCES BY RECORD

Every core record, and where it can come from.

Tally/Rec can hold the record itself or defer to the system that already owns it. Each record supports a different mix of connection types.

CONNECTION TYPES
Ingest — files, email, and one-way feeds
Read — live sync from the source of truth
Match — resolve records across systems
Write — push changes back to the source
System of record — Tally/Rec can own it outright
Core recordSourcesIngestReadMatchWriteSystem of record
SuppliersTally/Rec, Accounting (QuickBooks, NetSuite), ERP, CSV, Emailed PDF/CSV
ItemsTally/Rec, Shopify, Amazon, ERP, CSV, Emailed PDF/CSV
BOMsTally/Rec, ERP, PLM, CSV, Emailed PDF/CSV
LocationsTally/Rec, WMS, ERP, 3PL, Amazon, CSV, Emailed PDF/CSV
InventoryWMS, ERP, 3PL, Amazon, CSV, Emailed PDF/CSV, Manual
Purchase OrdersTally/Rec, ERP, IMS, CSV, Emailed PDF/CSV
Sales OrdersTally/Rec, Shopify, Amazon, Retail/EDI, ERP, IMS, CSV, Emailed PDF/CSV
ReceiptsWMS, ERP, 3PL, CSV, Emailed PDF/CSV, Manual
Inbound ShipmentsTally/Rec, Amazon FBA/AWD, Freight Forwarders, 3PL, Tracking Platforms, CSV, Emailed PDF/CSV
Vendor InvoicesAccounting, AP Systems, Emailed PDF/CSV
Vendor CreditsAccounting, AP Systems, Emailed PDF/CSV
PaymentsAccounting, Payment Platforms
GL Accounts & Journal EntriesTally/Rec, Accounting, ERP